Keeping Data Protected as Businesses Embark on Remote Working Journey

Over the last few months, we’ve seen COVID-19 affect businesses in many ways. Now with the outbreak at its peak, many organizations have arranged for employees to work from home. Living in the golden age of Digital Transformation has allowed us to be connected at all times – the workplace today has evolved significantly to allow individuals to communicate seamlessly and connect from anywhere through smartphone, digital tools, cloud services and many more. But what does this mean for organizations?

With many employees working from home, businesses can expect a huge spike of personal file storing coming in from external sources. This is the perfect opportunity for malicious malware to make their way into servers, potentially corrupting a network of data. What are some ways for businesses to better prepare themselves of such virus outbreaks in the future?

Here are some steps businesses should be taking to protect their data and server:

3 layers in the circle of defense

Businesses need to be aware of how they manage data between cloud and consider tools that will give them an advantage. Today, businesses are continuously backing up and replicating applications and we can only expect this to increase over the next few years as others learn the significance of data that are easily recoverable.

They need to understand the different roles that are needed for consideration when optimizing their systems for backup and replication. This can be easily summed up into the 3 layers of defense in data protection.

• Perimeter: Firstly, businesses have to consider the situation at hand – in this instance, it is remote working or working from home. Protection must be made available for employees to be able to access the cloud and in turn, ensure that these data can be backed up.
• Mid: Next, businesses need to note that with an increase in the number of people working from home, measures must be put in place so that the systems are still able to run smoothly and efficiently. To counter this, it is highly recommended that servers be optimized for different groups of networks to tap into.
• Base: It goes without saying that having more people accessing the servers from an external network will also result in an increase in the number of personal files coming in. Businesses need to ensure that they are able to mitigate any malware that might make its way through.

Data backup and protection

There are many unforeseen circumstances that businesses need to prepare for. Therefore, it is important for them be highly adaptable. Having data that is easily accessible is part of the solution to be ready for remote working. Over the next few years, businesses can expect to see an increase in the number of tools that can allow them to continuously back up their data and perform recovery in a matter of minutes. With these tools, they will be insured with more than just backed up data – they will also have access to insights that will allow them to make informed decisions in their digital transformation journey.

Apart from that, it is also important for businesses to protect their data – as seen with the recent increase of data breach. Cloud data management is expected to see an increase in mobility and portability over the next few years. With added security measures, businesses will have access to data easily outside of their workplace with a peace of mind.

Prevention of cyberattacks

Taking into consideration the nature of the current coronavirus situation, hackers now have additional channel to leverage on a platform for malware and cyberattacks. One of the key steps businesses need to take is to minimize administrative access to platforms and servers and increasing rules of operation. Not everyone needs to be able to access all the systems in place.

It is also important for organizations to educate their employees – often, ransomware finds its way through a system because of an individual’s mistake. It is important for businesses to remind employees on best practices, especially in times like this when everyone is telecommuting. They need to understand that being connected to a network outside of the company’s system exposes the servers to potential malware.

To sum it all up, businesses need to always prepare ahead for any disasters that might have an impact in the way they work. Especially in an era where remote working is a step forward, organizations need to ensure that their systems are ready and fully protected so that their employees can remain efficient. The current COVID-19 situation only reminds us the importance of this as businesses prepare for what lies ahead.

The article is written by Raymond Goh, Head of Systems Engineering for Asia and Japan at Veeam Software. The views and opinions expressed in this article are those of the author and do not necessarily reflect those of CDOTrends. Photo credit: iStockphoto/ipopba